Monthly Tangentia Byte August 2020


  • Monthly Tangentia Byte
    August 2020


Digital Workers in the Workplace Driving Digital Transformation
Digital workers working side by side with employees is on the rise. If your organization is looking to automate mundane tasks in Accounts Payable, Finance or HR, we can help. Utilizing the robust capabilities of our partners such as Automation Anywhere, UiPath, IBM and Blue Prism, we can build an affordable solution that helps you cut costs and save time.

To book a demo with one of our RPA solution experts to discuss the impact of
Digital Workers for your organization, click below.
How AI Can Support the New (and Old) Way of Learning
While many schools hope to see their students back in classrooms, the reality is often a hybrid model of learning, with some or all of it done remotely. Fortunately, the technology exists to make the remote learning journey a smooth one.
TIA Chatbot for
Intelligent Education
TIA offers intelligent chatbot & voice capabilities making it possible to efficiently provide students & the general public accurate & timely answers to their
questions, improving their overall communication experience.
Meet New Government of India GST Compliance Requirements
Your organization has 30 days to get compliant in India with new GST E-invoicing requirements. Get compliant within 2 weeks with Tangentia E-invoicing Gateway to ensure you meet the deadline of October 1st, 2020.
Introducing TIA Industry Accelerators
The TIA IA is built to serve the needs of various industries, offering deployment-ready software solutions built to accelerate business processes. Its capabilities can be extended, modified or customized, depending on the individual needs of the company, making it the ideal solution for process automation.

All of us at Tangentia are proud to receive The CEO Story's Company of the Year 2020 award. We thank all our customers, partners and associates globally for helping us achieve this success.
Click the link below to read our CEO, Vijay Thomas's take on how during these trying times, Tangentia has risen above the storm, and then some.
Higher Education Institutes across the globe are turning to chatbots and AI to improve the student experience, provide virtual learning assistance, and accelerate student support services.

If you have considered AI and virtual-assisted chatbots for your institution, attend our webinar on September 2nd @ 4:00pm IST where we will discuss our success stories and introduce TIA (Tangentia Intelligent Automation) chatbot.
Tangentia is a proud sponsor of the FADA (Federation of Automobile Dealers Association) AGM 2020 happening this weekend 5th September, 11:00am IST

How AI Can Support the New (and Old) Way of Learning


  • How AI Can Support the New (and Old) Way of Learning

When COVID-19 made its presence know in early 2020, everything ground to a halt – including school. A whopping 1.6 billion children in 191 countries were out of the classroom for the remainder of their school year, with parents trying desperately to help them learn at home. Meanwhile, education institutions, private schools and teachers around the world have been scrambling to map out a strategy for bringing kids back to school in the fall. Those strategies are now in place and kids are going back.

The development of the new back-to-school strategy has created the need to adopt technology that will support remote learning. And while many schools hope to see their students back in the classroom, the reality is often a hybrid model of learning, with some of it done remotely, or a full remote learning schedule. Fortunately, the technology exists to make this remote learning journey a smooth one.

RPA to the Rescue

AI In Education & Private School Learning Environments Not long ago, it was thought that the adoption of artificial intelligence (AI) technology in the classroom would lag far behind that of other industries. However, the need for remote learning that COVID-19 has created is shining new light on the need for AI technology to support learning.

Fortunately, AI, along with the Internet of Things (IoT), has advanced enough to become a powerful tool for education systems, the teachers they employ, and the students they educate. Simply put, AI can benefit the teachers and the students in many ways.

Teacher Benefits

AI can help teachers, whether they are teaching in the classroom or remotely. According to McKinsey, teachers work 50 hours a week and only 49% of that time is spent interacting with students. In addition, 20%-40% of those hours are spent on tasks that could easily be automated with the technology that currently exists. That is time teachers could be using to
improve the student experience and provide them with higher quality teaching.

Tasks that can be automated include administration, preparation, and student evaluation and activities that directly support student learning. This would benefit students whether they are learning in the classroom or online.

Student Benefits

The use of AI and chatbot technology can bring immense benefit to students, either in the classroom or remotely. This technology makes it possible for teachers to personalize the learning of every child they teach. This tailored learning approach will take into account personalities, learning disabilities, learning styles, and interests to create a unique and rewarding experience each and every student.

AI can also act as a teaching assistant, with chatbots available 24/7 to answer student questions as they arise. This means a child doing work at 8:00 pm can ask a question if they get stuck on a problem and receive an immediate answer.

Student safety is also a major issue when it comes to going back to the physical classroom during the COVID-19 pandemic. AI can be used along with IoT to connect devices with cameras and sensors to gather data in real-time and detect unsafe situations as they unfold. Alerts can be sent to teachers and staff, who are not able to monitor every child at every moment,
allowing them to respond and ensure a safe environment for everyone.

Ultimately, the technology that is available to education administrations can support teachers and students in ways that can help them maximize their time, improve outcomes, and increase safety. With student needs growing more complex and no way of knowing how long this current pandemic will last, the time to adopt AI in the classroom, whether physical or virtual, is now.

Learn more about Tangentia’s TIA (Intelligent Automation) Education platform and discover how to the harness the power of AI to streamline processes, support students and enable
learning.

Get Started Today

Tangentia is a Platinum Partner of IBM and well as partners with Automation Anywhere, UI Path, Blue Prism, Adobe, Microsoft, Salesforce, Amazon and leading enterprise software vendors. We work with customers globally with offices in Canada and India to implement their RPA strategies using an agile methodology.
Read Now

Tangentia: Keeping Up With The Times

  • Tangentia: Keeping Up With The Times

Tangentia is a leading provider of digital transformation solutions worldwide. They empower companies of all sizes with proven Automation, B2B, and Digital integration solutions and strategies that help their clients maintain a competitive edge.

In 2020, the Tangentia Jigyasa Quiz in its 4th edition was held in 6 Indian cities with the finals in Goa and more than 200 teams participated in the quiz. Tangentia embraced Covid-19 as a new normal and undertook measures to keep their customers and employees engaged some of which like the Tangentia Talkies got a lot of attention from the global and local press.

Tangentia’s proactive engagement with customers, prompt and timely deliverable even during the lock-down, launching innovative ways such as Webinars and campaigns to showcase continual progress, and automating its processes has kept the company a client favourite all along.

Dealing With The Pandemic

Where the global COVID-19 outbreak has led to the partial collapse of most essential and non-essential business organizations, Tangentia has risen above the storm and introduced a unique remote employee engagement program namely ‘Tangentia Talkies’ to embark upon the stumpy self-esteem of its employees and ensure connectivity with one another.

“Covid-19 has shown us new ways to work together as a company. ‘Tangentia Talkies’ will be a corner-stone of our new HR engagement strategy. Our team motivation and bonding has been strong during these tough times and one of our mantras for success is to communicate, communicate, communicate.” Vijay Thomas, Founder-CEO, Tangentia Technologies.

‘Tangentia Talkies’ is a day-to-day online gathering that is conducted on the Google Hangouts platform wherein an employee is given an opportunity to make a presentation for a brief duration of about 10 to 15 minutes concluding with a quick Q&A session. This unique initiative as its name itself denotes provides a ‘talk show’ like experience to the participants that begins with a theme song, goes on to start the presentation and concludes with the rolling of final credits and applause for the speaker of the session.

The range of topics that are discussed during these sessions is abundantly broad to an extent that it enables speakers to converse about their passion, enlighten the audience about their surreptitious talents or just articulate upon a topic that could spread awareness in society. Few issues that have been discussed so far through this one-of-a-kind forum are ‘Trust in the Digital Era’ presented by Rajhans Gupta (Sales Manager), ‘Importance of Mental Health’ presented by Malav Kansara (Staffing Manager), ‘Mystery Called Dreams’ presented by Shweta Kandri and many more!

Click here to Read the complete article

Get Started Today

Tangentia is a Platinum Partner of IBM and well as partners with Automation Anywhere, UI Path, Blue Prism, Adobe, Microsoft, Salesforce, Amazon and leading enterprise software vendors. We work with customers globally with offices in Canada and India to implement their RPA strategies using an agile methodology.
Read Now

Monthly Tangentia Byte July 2020


  • Monthly Tangentia Byte
    July 2020


As we enter Phase 3 of COVID19 re-opening in many parts of the World, Digital Workers in the workplace will be the new paradigm

Digital workers working side by side with employees is on the rise. If your organization is looking to automate mundane tasks in

Accounts Payable
,
Finance

or

HR
,
we can help. Utilizing the robust capabilities of our partners such as
Automation Anywhere
,
UiPath,
IBM

and
Blue Prism
, we can build an affordable solution that helps you cut costs and save time.
To book a demo with one of our
RPA
solution experts to discuss the impact of
Digital Workers for your organization, click below.


Are You Embracing all AI
Has to Offer?

AI can help your organization gain a competitive edge.
Tangentia is one of the leading providers of AI services, helping companies harness the power of AI.
Visit our new website AI services page to learn more about our AI partners and capabilities.

Is Your Organization Implementing Digital Workers?

Drive more value out of your processes with RPA. We work with leading RPA partners such as Automation Anywhere, UiPath and Blueprism.
Visit our RPA services page to learn more about our experience and RPA use cases.


Meet New Government of India GST Compliance Requirements

Your organization has 60 days to get compliant in India with new GST E-invoicing requirements. Get compliant within 2 weeks with Tangentia E-invoicing Gateway to ensure you meet the deadline of October 1st, 2020.


Effortless EDI Compliance For Your Business with Tangentia Cloud EDI

Our EDI solutions keep your data flowing, so you can focus on scaling your business in the digital age. Tangentia Gateway lets companies develop cost-effective and flexible EDI solutions that are customized to your unique supply chain needs.

Tangentia is proud to be a corporate sponsor of the Goan Overseas Association Food Bank Concert in support of the Mississauga Food Bank.
Please click on the link below to donate online and you will
also receive a tax receipt from the Food Bank.

Let’s
Rock and Roll tonight
to raise money for the Food Bank! #COVID19

Monthly Tangentia Byte June 2020


  • Monthly Tangentia Byte
    June 2020


What’s new at Tangentia?

June has been a busy month for the Tangentia team. We launched our AI enabled chatbot – TIA for Higher Ed, extended out Tangentia Gateway capabilities for e-Invoicing, and announced our Tangentia digital service offering AODA for website compliance.

To learn more about product and service offerings, check out the links below.


RPA Is Perfectly Positioned to Transform the Auto Industry

One of the hottest auto-buying markets in the world right now is India. In February of 2018, the sale of passenger vehicles
rose by over 7%. Read how we partnered with the largest car dealership in India in implementing an RPA solution that would help them with their auto sales process.

Deliver a Web Experience for All Ontario Residents

As an Ontario business owner providing online services and products, you need to be inclusive and deliver a website experience that is accessible to everyone.

Read how Tangentia can help you get AODA compliant today.


Introducing TIA for
Higher Education

TIA offers intelligent chatbot and voice capabilities. This makes it possible to efficiently provide students and the general public accurate and timely answers to their questions, improving their overall communication experience.
Read more about how TIA can help your business today.

AI-powered Chatbots in
Higher Education

Higher Education Institutes across the globe are turning to chatbots and AI to improve the student experience, provide virtual learning assistance, and accelerate student support services.
Learn how Tangentia’s AI-powered chatbots can transform the university and college experience .

Become Compliant with the new Indian Government E-invoicing requirement with Tangentia.

The new mandatory government regulations on e-invoicing for all businesses require a robust and simple platform. Tangentia is proud to introduce Tangentia E-invoicing Gateway (TEG), the latest module added to to Tangentia Gateway, which effectively equips organisations to navigate the statutory requirements recently introduced by the Indian Government.
Our solution provides the end-to-end framework for managing the new Invoice Reference Number (IRN) compliance regulations for users. TEG integrates with existing ERP systems, ensuring a seamless transition with minimal impact to existing processes and workflows.

Happy Canada Day to all our Canadian customers and partners. Enjoy the day off, stay safe
#CanadaDay2020

AI Powered Chatbots in Higher Education | A Positive Impact for Students and Administrations


  • AI Powered Chatbots in Higher Education
    A Positive Impact for Students and Administrations

Artificial intelligence (AI) is taking the world by storm. The global intelligent virtual assistant (VA) market is set to reach more than $25 billion by 2025. In day-to-day life people interact with AI for shopping, banking, and smart home devices. In business, chatbots have made customer communications more efficient and a VA can help people organize their schedules and more quickly connect with the information they need to do their job better.

A VA is an AI technology that is also useful in the realm of higher education. In this setting, the VA can transform the university and college experience by helping students access the information they need when they need it. It can also help universities manage the inquiries and communications they receive from students and the general public.

How Students Can Use AI Powered Chatbots

AI Powered Chatbots make it possible for each student to individualize their on-campus experience and education. From asking questions regarding registration to finding out where the nearest campus coffee shop is to getting help with their work, an AI Chatbot is there to help students. There are many ways that students can enhance their college experience with an AI Chatbot such as:

  • Act like a teacher’s assistant, with 24/7 availability to answer student questions and complete tasks more quickly than a human assistant
  • Provide individualized teaching methods to help students learn better and more efficiently
  • Help international students with application and administration support using multi-language capabilities.
  • Provide students with reminders, on-campus information, help connecting with tutors, and answers to questions about facilities and life on-campus
  • Connect students with the on-campus support and processes they need to ensure their success and post-secondary education transition is as seamless as possible

AI Chatbot technology is advancing quickly, improving its capacity to provide more intuitive guidance for each student based on their individual needs.

How AI Powered Chatbots Can Help Universities

Universities have a limited staff that needs to service a very large student body. If enrollment grows, hiring more staff can be costly. With the use of a AI Chatbots, a university can easily and efficiently service a large student body by deploying an AI Chatbot to:

  • Answer standard student questions
  • Provide information to students quickly
  • Flag more complex questions or problems for staff to take care of
  • Free up staff to have more one-on-one time to help students where they need it most
  • Act as a teacher’s assistant for online and virtual learning environments
Introducing TIA – Tangentia’s Intelligent Automation Chatbot powered by IBM Watson

TIA can be built, trained, and deployed to provide individualized conversations via any application, device, or channel. It has the capability to:

  • Learn from minimal data
  • Process unstructured data
  • Handle massive amounts of data
  • Act as a decision support system for students
  • Be deployed on the public cloud and on-premises networks
  • Recommend improvements to the system
  • Rely on people or its own search engine as fallback

These capabilities provide higher education institutions with the means to offer the following services:

Language:

  • Assistant
  • Document Conversion
  • Natural Language Classifier
  • Natural Language Understanding
  • Tone Analyzer
  • Retrieve and Rank
  • Personality Insights
  • Speech:
    • Speech to Text
    • Text to Speech

Vision:

  • Visual Recognition

Data insights:

  • Discovery
  • Knowledge Studio
  • Discovery News

As an example of the use of TIA, an IBM Powered Watson Chatbot, a Canadian University was looking for a chatbot digital assistant that would allow the Office of the Registrar to improve their response time to student inquiries, particularly with online inquiries via email and direct chat services. With more than 80,000 emails, 71,000 phone calls, and 37,000 in-person inquiries, staff was frequently overwhelmed and working overtime to keep up.

Tangentia was chosen as the service provider and to demo their TIA Chatbot to the University. We trained the chatbot to help students and website visitors find the information they needed quickly and easily. In addition, we were able to provide smart integration with the University’s website and include live agent integration. Not only that, but we worked closely with the IBM Watson AI team and had a working chatbot demo built within five days!

Contact Tangentia today for more information and to schedule a POC on the IBM Watson Virtual Assistant and TIA.

Get Started Today

Tangentia is a Platinum Partner of IBM and well as partners with Automation Anywhere, UI Path, Blue Prism, Adobe, Microsoft, Salesforce, Amazon and leading enterprise software vendors. We work with customers globally with offices in Canada and India to implement their RPA strategies using an agile methodology.
Read Now

RPA Is Perfectly Positioned to Transform the Auto Sales Industry


  • RPA Is Perfectly Positioned to Transform the Auto Sales Industry

    By Rajhans Gupta

When a customer wants to buy a car and applies for an automobile loan, they choose the vehicle they want, put in the application, and hand over all their financial documentation. Then all is quiet on their front while they wait – and wait – to find out if they have been approved.

However, behind the scenes there are a number of tasks being done to process that loan application and finalize the sale of the vehicle. Most of these tasks are tedious, repetitive, and done manually, which is why the customer is left waiting. Simply put – it takes time.

RPA to the Rescue

This is where robotic process automation (RPA) can help. RPA is an automation system that can take these tedious and repetitive tasks and do them more quickly and more accurately than any human. Whether it is checking a customer’s credit history, verifying their information and documentation, loan boarding, sending out a welcome letter, or ensuring the title transfer of the vehicle, it can all be automated.

This is incredibly important at a time when auto retailers are facing a potential increase in demand for new vehicles. While auto sales have gone down due to COVID-19, that same reason is prompting many people to purchase a vehicle to stay off public transportation. It’s a potential silver lining for the auto industry.

Of course, the automation of the automobile industry isn’t new. Automation has been used on the factory floor for years and the industry has always been at the forefront of innovation when it comes to the manufacturing side of things. It is the sales side that, until now, has been lacking. Fortunately, that will soon be a thing of the past.

RPA Success in India

One of the hottest auto-buying markets in the world right now is India. In February of 2018, the sale of passenger vehicles rose by over 7%. Seven cars were being bought every minute. Tangentia saw this as the ideal market to integrate RPA into the auto loan process.

We partnered with the largest car dealership in India, to implement an RPA solution that would help them with their auto sales process. When a vehicle is purchased in India, the purchaser has to register with 12 different agencies to finalize the sale. These are agencies such as the department of transportation, insurance, roadside assistance, and vehicle warranty.

Prior to RPA implementation, the entire purchase and loan approval process was done manually. It took two days before a customer was approved and all the paperwork was done. It was a time- and energy-intensive process for sales associates. Yet, RPA took the entire process and shortened it from two days to 13 minutes.

This freed up associates’ time, made the process more efficient, and reduced the number of errors that occurred. It also made the customers happy because they didn’t have to wait long to get loan approval and get their new car on the road. This has significantly impacted the ROI for Indus Motors.

The Bottom Line

The more time sales associates spend on the sales floor, the more vehicles a dealership will sell. With RPA, sales associates won’t be tied to their computer and phone dealing with the tedious loan approval process and all the other number of things that must be done when selling a vehicle. Instead, RPA bots can take care of all that behind-the-scenes work and sales associates can be where they’re needed most – on the front line making sales.

Get Started Today

Tangentia is a Platinum Partner of IBM and well as partners with Automation Anywhere, UI Path, Blue Prism, Adobe, Microsoft, Salesforce, Amazon and leading enterprise software vendors. We work with customers globally with offices in Canada and India to implement their RPA strategies using an agile methodology.
Read Now

Monthly Tangentia Byte May 2020

  • Monthly Tangentia Byte
    May 2020






See ROI in your RPA & AI
investment in as little as few weeks
Robotic Process Automation can help your organization automate mundane tasks, reduce errors and streamline operational efficiencies. Whether you’re considering Automation Anywhere, UiPath, Blueprism or IBM Watson, we can help you on your journey to RPA with an experienced and certified team.
Get Started Today With a Free RPA & AI POC.
Contact the Tangentia Team Today!

How Automation Can Help Insurance Companies Change the Way They Do Business
Seamlessly integrating EDI data into an Enterprise Resource Planning (ERP) system is one area where many companies struggle. It’s important that these two systems communicate flawlessly to minimize processing times, eliminate errors, and avoid compliance issues.
Read our latest EDI blog
How Just-In-Time Inventory, EDI, & RPA Keep Your Business at its Most Efficient
Just-in-Time Inventory (JIT), Electronic Data Interchange (EDI), and Robotic Process Automation (RPA) are a few strategies that you can utilize on your supply chain to be well on its way to an optimized system.
Read our latest blog to learn how you can implement an EDI and RPA strategy.

What is Robotic Process Automation?
Having access to an innovative technology that can greatly optimize labor-intensive processes is essential for businesses looking to maintain market dominance.
Check out our Robotic Process Automation infographic below
5 Things to Consider
When Choosing an
RPA Partner
With the increasing use of RPA across multiple industries, it can be overwhelming when trying to choose the right RPA partner for your organization. Yet, choosing the right partner is critical to the success of your business. Our latest blog highlights five things to consider when choosing an RPA partner for your organization
In The News : Tangentia Talkies
The closure of non-essential businesses and physical distancing mandates across the globe from COVID-19 has revealed an important challenge for organizations needing to quickly adopt a remote worker strategy. At Tangentia, we introduced a Remote Employee Engagement Program to tackle low morale and ensure open collaborations and a sense of team.
Here is Business Goa’s take on our latest employee initiative called
Automation Anywhere’s RPA and AI experience
Imagine is Automation Anywhere’s RPA and AI experience for customers and partners where knowledge and vision will frame a platform upon which you will profoundly impact your business.
It is an opportunity for you to connect with other organizations along their automation and RPA journeys. Gain the knowledge and confidence to move forward on automation and AI initiatives within your organization.
In 2020, Imagine Digital will kick off June 9th, 10th and 11th, 2020.
Customer Spotlight
Tangentia is a proud technology partner of Crumps Naturals
Crumps’ Naturals produces healthy dog and cat treats from their fully customized GFSI, CFIA & USDA-inspected food facility in Ontario, Canada with over 150 amazing employees, and has been bringing all natural products to your local pet store for the past 15 years.
To check out Crumps’ Naturals dog and cat treats, training treats, dental treats and more,

How Automation Can Help Insurance Companies Change the Way They Do Business

  • How Automation Can Help Insurance Companies Change the Way They Do Business

    By Gauri Shirur D’souza

Automation. It’s that one word that every industry is starting to become familiar with. The idea
of an autonomous system is quickly becoming the norm in many industries—the insurance industry included.

Insurance companies stand to gain a lot from implementing automation into their workflows.While this traditional industry is often cautious, procedural, and afraid of change. Having access to an innovative technology that can greatly optimize labor-intensive processes is essential for insurance companies looking to maintain market dominance.

The COVID-19 pandemic has demonstrated the need for digitization and the implementation of new technology. Companies have been forced to think and act differently. And in the insurance industry, this has meant embracing change.

Automating Insurance Processes

There are several use cases on how RPA can transform the way an insurance business functions.
Here are just a few of the main benefits that an RPA solution can offer an insurance company.

1. Claims: Insurance companies are flooded with claims. Some companies say claims have tripled. This has led to increased pressure on the assessor, delayed processing, and decreased customer satisfaction. RPA can add value to this process. Bots can read documents, access different systems, update records, and provide claim decisions. Not ready to give that much control to a bot? You can implement a hybrid system that lets your bots do the heavy lifting and leaves the decision-making to humans.

2. Underwriting: With changing lifestyles, the approach to underwriting needs to change.Underwriting isn’t a one-size-fits-all scenario. RPA can move a majority of the underwriting to Straight-Through-Processing. This will enable underwriters to focus and underwrite critical cases, analyse trends, and more.

3. Customer On-boarding: Building a digital front with access to both the customer and the sales agent where the bot reviews the information and completes the back-end processing is vital to simplifying the on-boarding process.

4. Policy Administration and Servicing: A bot can calculate changes to premium and send reminders to customers to pay outstanding premiums. A chat-bot can also answer questions related to policy status, renewals, and provide other relevant information with 24/7 service.

5. Reconciliations: RPA can assist in quickly matching premium amounts to the policy, allowing your employees to focus on exceptions.

6. Finance: Finance automation is one of the first places most companies implement an RPA solution. There are countless use cases for automating invoices, payroll, expenses, and other finance tasks.

7. Policy Cancellations: Bots can calculate the payout amounts and update records across systems far quicker than a human can.

8. Fraud Identification: Cognitive RPA can quickly analyse transactions and provide alerts or handle suspicious claims.

RPA Advantages for Insurance Companies

1. Error free processing of transactions

2. Increase in efficiency, faster processing of transactions and accurate data entry

3. Change management is easy and quick

4. Easy implementation with storefront BOTs

5. Can integrate with legacy systems

The biggest benefit of RPA is that it allows employees to focus on their core tasks, leaving the
bot to take care of the administrative and transactional aspects of a transaction.

Why Is Now the Right Time for RPA?

Almost every business has had to transition to a digital model overnight. Employees are now
working from home and sales teams cannot meet their customers. Companies need to transform how they deliver exceptional customer experiences and improve internal operations.

Digital processing through an RPA solution is one of the easiest ways to achieve this.Implementing an RPA solution will improve your operational efficiency, customer experience,and so much more.

Get in touch with us today to learn how RPA can transform the way you approach your core workflows.

Watch our on-demand webinar to learn how financial institutions can quickly and easily implement RPA today with Tangentia and Automation Anywhere.

Get Started Today

Tangentia is a Platinum Partner of IBM and well as partners with Automation Anywhere, UI Path, Blue Prism, Adobe, Microsoft, Salesforce, Amazon and leading enterprise software vendors. We work with customers globally with offices in Canada and India to implement their RPA strategies using an agile methodology.
Read Now

How Just-In-Time Inventory, EDI, and RPA Keep Your Business at Its Most Efficient

  • Automating Your Inventory : How Just-In-Time Inventory, EDI, and RPA Keep Your Business at Its Most Efficient

When it comes to your company’s supply chain, one of the most common weak links is inventory management. There are very few businesses that handle their inventory management well. Typically, retail businesses face problems scaling up their inventory management systems as they grow.

As your business grows, efficient inventory practices become more and more worth investing in. Retail companies with poor inventory management can suffer from stock issues, slowed turnover times, and needing to order excess inventory to prevent running out of stock. Slow delivery and stock issues are a sure way to reduce customer satisfaction, so keeping these issues at a minimum is important.

How can retail companies improve their stock management and inventory processes? For most businesses, the answer is automation. Most inventory management issues stem from human error, inefficient practices, and incomplete item information. Automation resolves all these issues. It is intrinsically efficient and requires complete item information, and eliminates human error.

So, how can your business get started with inventory automation? The process isn’t as difficult as you might think. Just-in-Time Inventory (JIT), Electronic Data Interchange (EDI), and Robotic Process Automation (RPA) are a few strategies that you can utilize onto your supply chain to be well on the way to an optimized system.

What Is Just-in-Time (JIT) Inventory?

JIT inventory is a way to decrease waste and increase the efficiency of your supply chain. With JIT, your supply chain only receives goods as they become needed.

Pros of JIT?

JIT keeps your business at maximum efficiency. By having goods on hand only when they’re needed, you can keep your supply chain operating smoothly without needing to worry about long-term storage of stock.

Maintaining JIT inventory reduces the amount of waste your supply chain produces from leftover, unused goods. It also keeps the investment into your supply low, as you don’t need to stock more goods than you need.

Cons of JIT

While JIT keeps your business on top of its efficiency when supply is readily available, it can cause your business to suffer greatly from issues farther down the line of the supply chain.

Since you don’t keep a stockpile of the goods your supply chain uses, if they suddenly become scarce or expensive, your business might unexpectedly run out of stock. You might also end up needing to buy overpriced stock.

What Is Electronic Data Interchange (EDI)?

In general, Electronic Data Interchange is simply the technical term for two computers communicating with each other. In the context of the supply chain, EDI is a way to get a full digital picture of your electronic transaction exchanges with your customers, as well as your inventory.

Pros of EDI

Many supply chain issues, such as inventory shortages and surpluses, happen because of a lack of inventory visibility. EDI allows you to keep track of all your inventory in one centralized location, making it easy to track and prevent inventory errors.

With EDI, it’s also much easier to manage more complex inventory processes, such as multichannel sales. The more complicated the process, the more likely it is for human error to occur.

Having a guarantee that all of the information about your inventory is accurate allows you to make supply decisions with the big picture in mind. Overall, EDI improves almost all aspects of the inventory management process.

Cons of EDI

EDI can be hard to adjust for your supply chain to work around, especially if it is a legacy EDI system that is in place. This is especially the case for rapidly growing businesses, which don’t usually have particularly well-optimized supply chains.

If your inventory isn’t well-suited to EDI, it can take some work to get full value out of the EDI system. You may need to overhaul some of your inventory processes altogether.

What Is Robotic Process Automation (RPA)?

RPA is a way to increase the efficiency of your inventory management by replacing human operators for various digital systems. With an RPA system, the computer essentially uses itself by means of a virtual operator, called an RPA robot.

RPA robots have a wide array of functionalities, and are able to completely replace human users for many applications. They can perform tasks such as moving and collecting data from various sources, as well as process data by performing calculations.

Pros of RPA

RPA can allow for quite a lot of inventory management automation, sometimes up to 90%. In general, processes that can be automated should be, as humans are almost always slower than an RPA robot. RPA robots can drastically increase the efficiency of your inventory management processes.

Like EDI, RPA removes the human element from many processes. In particular, RPA robots can handle data entry, data processing, and other repetitive tasks easily, with a 0% rate of error. This gives them a sizable advantage over humans, who are unable to focus on these tasks for as long.

RPA systems can also keep running overnight, giving them yet another advantage over human operators. Overall, RPA is almost guaranteed to provide a large boost to your business’s supply chain efficiency.

Cons of RPA

Like EDI, a proper RPA system is not trivial to implement. Rolling out an RPA project into your business’s inventory management or production environments actually has a good chance of failing at first. After some troubleshooting, you will likely start getting full value out of the RPA system.

Tying It All Together

Automation is a great way to increase efficiency and eliminate errors within your inventory management process. It can’t do the job on its own, though: if you want to optimize your inventory management, you should use a combination of JIT, EDI, and RPA.

How JIT, EDI, and RPA Complement Each Other

On their own, these three methods of optimizing your inventory are sure to increase your efficiency significantly. When put together, though, they are more than the sum of their parts.

The biggest weakness of JIT is that it’s prone to human error. Improper data entry can result in an unexpected stock outage of your product. EDI and RPA prevent this by removing the capacity for human error in the majority of the inventory management operation.

On the other hand, EDI and RPA can suffer from bottlenecks. It doesn’t matter how efficient your data processing is if your business is bogged down by extra costs relating to storage or other inefficiencies. JIT helps alleviate this bottleneck by increasing the efficiency of your business outside of data processing.

Can I Have JIT or EDI Without RPA?

While JIT, EDI, and RPA are tools that are best used together, they can be used individually to great effect. You should make sure you’re on the lookout for the potential issues with using these tools.

So as long as you build your inventory management process around the tools you’re using—you should be able to work around JIT, EDI, and RPA’s various weaknesses. Overall though, we recommend trying to implement all three inventory management tools, as they work best in tandem.

An Investment in JIT Is an Investment in Efficiency

If your business has been growing and you’re having trouble handling demand for your products, the solution may not be to expand and spend more. Oftentimes, it’s much more budget-friendly and effective to invest in ways to improve your efficiency than expand your flawed, existing system.

When it comes to improving the efficiency of your supply chain, the best way is with automation. JIT, EDI, and RPA are all easy-to-implement forms of automation that are designed to provide you with a quick return on investment. Once you have these systems in place, you’ll find that your inventory management model is much more scalable.

If you’re interested in learning more about JIT, EDI, or RPA, feel free to contact us today to find out how these tools can help your business be the best it can be.

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Tangentia is a Platinum Partner of IBM and well as partners with Automation Anywhere, UI Path, Blue Prism, Adobe, Microsoft, Salesforce, Amazon and leading enterprise software vendors. We work with customers globally with offices in Canada and India to implement their RPA strategies using an agile methodology.
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